TAILIEUCHUNG - Departmental Instructions Example

The purpose of this procedure is to provide instructions, and assign responsibilities for controlling the release of product documentation. It will also provide the instructions for preparing and submitting the Document Release Notice form | Appendix B: Departmental Instructions Example I have included an actual departmental instruction template that is filled in to show you how it is developed. Each of the departmental instruction elements is covered in the template. I have also included an example of a Document Release Notice. See Ch. 3 for more examples of departmental instructions. 148 Appendix B: Departmental Instructions Example 149 Departmental Instruction Title: Document Release Dept. Inst. No.: D-02 Release Date: 2/19/00 Page: 1 of 6 Purpose The purpose of this procedure is to provide instructions, and assign responsibilities for controlling the release of product documen- tation. It will also provide the instructions for preparing and submitting the Document Release Notice form. Definitions Product Documentation: Documents that are prepared and released by Engineering for the purpose of defining and controlling the manufacture and inspection of company products. The documents that will need to be controlled are: specifications and drawings. Release: The process of transferring custody of product documentation from the originator to engineering document control. Document Release Notice Form: The Document Release Notice authorizes formal release and distribution of new and revised documents. Processed Document Release Notice forms are available for review in engineering document control. Prepared By: Engineer: Date: Approved By: Engineering Manager: Date: Example–Department Instruction Template Page 1 150 Developing and Managing Engineering Procedures Departmental Instruction Title: Document Release Dept. Inst. No.: D-02 Release Date: 2/19/00 Page: 2 of 6 Definitions (Cont’d.) Control of Documents: After documents are released, the originator relinquishes physical control and tracking responsibilities by submitting them to engineering document control for recording, copying, distributing, and filing. Distribution: Copies of documents bearing the official stamp that identifies them .

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