TAILIEUCHUNG - YOUTH EMPLOYMENT SUMMIT EVENT PLANNING HANDBOOK HOW TO ORGANIZE AN EVENT

Some communities offer a “One Stop Shopping” concept for permitting. The person requesting a permit for an event completes applications at one place and the information is forwarded to the appropriate agencies for their approval. The person requesting the permit does not have to track down the appropriate agencies to make a request. This concept also ensures that all required agencies are notified and considerations are made before the permit is issued. Promoters should be aware of the approving authority’s timetable for approving events and issuing permits and should include any potential delay in the event. | YOUTH EMPLOYMENT SUMMIT EVENT PLANNING HANDBOOK HOW TO ORGANIZE AN EVENT Foreword The Youth Employment Summit YES2002 is being organised on a simple premise if we successfully raise awareness to the need for promoting youth employment build commitment for action and empower that commitment with knowledge and tools we can create employment opportunities for youth. Based on this the YES2002 goal is to work together to ensure that five hundred million young adults especially youth facing poverty will have productive and sustainable livelihoods by the year 2012. Think about it there are a billion youth in the world today aged 15-24 years eight hundred and fifty million of them live in developing countries. We have no choice but to create the infrastructure - coalitions partnerships and programs - to generate funds and implement projects to fulfil this goal. The Event Planning Handbook is the first in a series of tools that we are developing in partnership with learning organisations like Making Cents. The necessity for this kind of handbook came from the participants of the many YES 2002 consultations and workshops that we have organised over the course of the past three years. We were requested to provide a practical step-by-step easy to use tool to plan an event. The four sections in this handbook will take you right from the beginning stage of conceptualising your event and compiling a budget to the activities needed for a successful follow-up after the event. The strength of this handbook is that it can be customized for any type of event and target group. For example it can be used to structure a youth workshop to promote YES 2002 or to start a Youth Steering Committee for organisations in your country or region. Although we would appreciate your using this handbook to promote youth employment you should use this to organise and facilitate any event of your choice. We gratefully acknowledge Making Cents in the compilation of this handbook. Their experience and .

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