TAILIEUCHUNG - UNIT 4. PRODUCTION AND MANAGEMENT OF ELECTRONIC DOCUMENTS LESSON 1. DIGITIZING PRINTED DOCUMENTS: OPTIONS AND CHOICESNOTE

The hardcopy documents might be books, magazines, journals, extension leaflets, training handouts, photographs, line drawings and even handwritten manuscripts. You may have a few of these, several shelves full, or you may want to convert your library to a digital library. | Information Management Resource Kit Module on Management of Electronic Documents UNIT 4. PRODUCTION AND MANAGEMENT OF ELECTRONIC DOCUMENTS LESSON 1. DIGITIZING PRINTED DOCUMENTS OPTIONS AND CHOICES NOTE Please note that this PDF version does not have the interactive features offered through the IMARK courseware such as exercises with feedback pop-ups animations etc. We recommend that you take the lesson using the interactive courseware environment and use the PDF version for printing the lesson and to use as a reference after you have completed the course. FAO 2003 4. Production and management of electronic documents - 1. Digitizing printed documents options and choices page 1 Objectives At the end of this lesson you will be able to understand whether you should convert hardcopy documents to electronic documents select the documents to scan and assess the resources required for the scanning process. Introduction To digitize a hardcopy document means to convert it to electronic format. This process consists of three main phases 1 converting the hardcopy image to a digital image scanning 2 converting the digital image into text using optical character recognition OCR and 3 correcting text errors and optimizing page layout proofreading . The hardcopy documents might be books magazines journals extension leaflets training handouts photographs line drawings and even handwritten manuscripts. You may have a few of these several shelves full or you may want to convert your library to a digital library. 4. Production and management of electronic documents - 1. Digitizing printed documents options and choices page 2 I Why digitize Mr. Touré manager of a library is evaluating the advantages of digitizing his library s hardcopy documents. Hmm. converting hardcopy documents to i electronic format would allow us to disseminate them via e-mail or the Internet saving time and money Electronic documents are more versatile than printed documents they can be displayed on a computer .

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