TAILIEUCHUNG - Importing and Exporting Your Data

Importing and Exporting Your Data Although Import and Export isn't the best method to use when backing up your messages, calendar | Team LiB Importing and Exporting Your Data Although Import and Export isn t the best method to use when backing up your messages calendar and contacts or when you move to a new computer and need to set Outlook up with your old messages it s the method most people discover and use. Suggested uses for Import and Export include Use it when you want to share your calendar or contacts with someone else. Export to a PST and others can either import the items or use File Open Outlook data file to view the items. Use it when your appointment times are messed up because of time zone or daylight saving time settings. Set the computer s time so that the appointment times are correct and then export to Excel or Comma Separated Value Windows . Delete the calendar items or move them to a new folder before correcting the computer s time and importing the items back into the calendar. After you re satisfied that the appointments were imported correctly delete the old appointments. Export your contacts to Excel or a CSV file to use in a mail merge that doesn t support Outlook address books. Don t use Import and Export to back up your data. See the next section for the proper way to back up or move to a new computer. Task Use the Import and Export Wizard The Import and Export Wizard supports many file types and in most cases handles importing or exporting data very well. There are some limitations when you export to other file types for example the receive date is not exported. 1. Start the Import and Export Wizard by choosing File Import and Export. If you have Outlook s Business Contact Manager installed select Outlook to open the wizard. 2. Choose the action to perform see Figure . Although you ll choose Export to a File for this exercise you can import from a number of sources using this wizard. Figure . Use the Import and Export Wizard to import vCards vCalendar and iCalendar files import from another program or file and import account settings and addresses from .

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