TAILIEUCHUNG - E-Organizing for Busy Project Managers

Becoming e-organized is not only about how you use your electronic tools, but how you manage them so they don’t manage you. As most of us know, e-mail and electronic devices can be quite addictive. My colleague calls Blackberries “Crackberries” because of this. | Global Knowledge Expert Reference Series ofWhite Papers E-Organizing for Busy Project Managers 1-800-COURSES E-Organizing for Busy Project Managers Steve Lemmex Global Knowledge Instructor PMP Everyone has become used to the idea of instant responses to everything. Does this sound like you You re lost without your cell phone or PDA You answer email as soon as they come in The first thing that you do when you return to your office is check your e-mail You use e-mail folders as storage for project documentation You feel compelled to answer the phone just because it rings Becoming e-organized is not only about how you use your electronic tools but how you manage them so they don t manage you. As most of us know e-mail and electronic devices can be quite addictive. My colleague calls Blackberries Crackberries because of this. So how do you become organized and manage your projects better with all this technology This white paper covers Managing e-mail Handling electronic interruptions phones pagers PDAs Creating an interruption-free zone Organizing your electronic files Utilizing your calendar Implementing electronic task lists Setting expectations with your team Other e-organizing tips Managing E-mail One client of mine expected all mangers to respond to e-mails with three minutes Many participants say they spend on average 25 of every day responding to e-mails. That s more than one full day per week spent on mail. How is it that e-mail has become a top priority Let s look at your e-mail habits first. Writing E-mail As a project manager your ability to communicate with your team is paramount. Take advantage of features such as distribution lists to keep your team informed. This will ensure that everyone who requires the information receives it. Create a different distribution list for each group as designated by your project communication plan. Copyright 2005 Global Knowledge Network Inc. All rights reserved. 2 Be concise and try to keep your .

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