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BETTER WAYS TO MANAGE MEETINGS

This book was first written following the tsunami in December 2004. The massive and sudden arrival of volunteers and non-government organisations into affected areas needed to link closely with local and government agencies and a „tsunami‟ of meetings was set up. Some meetings had unclear objectives, others were uncertain of the participant list or who should initiate the assembly; yet others were hampered by the damaged infrastructure and communicating systems. So this publication was produced by . | BETTER WAYS TO MANAGE MEETINGS Adi Walker Bryan Walker and Richard Walker September 2012 2nd Edition International Humanitarian Expertise for Development and Relief Foreword This book was first written following the tsunami in December 2004. The massive and sudden arrival of volunteers and non-government organisations into affected areas needed to link closely with local and government agencies and a tsunami of meetings was set up. Some meetings had unclear objectives others were uncertain of the participant list or who should initiate the assembly yet others were hampered by the damaged infrastructure and communicating systems. So this publication was produced by authors working for humanitarian organisations with backgrounds in Africa Asia and Europe. It provides a protocol for those inexperienced in the formalities of meetings and a check list for those who come from experienced backgrounds. The book is not directed to those in organisations well established in meeting s procedures although it will be useful for meeting participants who may suddenly be called on to chair a session. So the examples and illustrations used are particularly for humanitarians working in field situations. We hope this booklet will help improve the quality of meetings that form a frequent and regular part of activities in disaster and development areas. Please feel free to copy all or part of this booklet for training purposes. 2 If you have any comments or feedback please contact the authors walkerun@gmail.com . In particular we would like to know your views on the length of the document the difficulty of the language used if more less illustrations would be helpful other possible topics for future booklets