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Tham khảo tài liệu 'business letters for busy people part 3', ngoại ngữ, anh văn thương mại phục vụ nhu cầu học tập, nghiên cứu và làm việc hiệu quả | 1 Business Letters for Busy People In a Nutshell Writing a business letter need not be difficult as long as you remember that you are communicating with another business person just like yourself. If you incorporate Subject Audience Purpose and Style Organization into your correspondence you will be on the road to better business letter writing. 8 2 HAPTER 2 Parts of a Business Letter There are many parts to the business letter some required some optional. This chapter will review those parts and their order. The parts of the business letter follow 1. Letterhead or Heading 2. Date 3. File Number optional 4. Confidential optional 5. Inside Address 6. Attention Line optional 7. Salutation optional 8. Subject Line optional 9. Body of the Letter 10. Complimentary Close optional 11. Signature 12. Added Information optional 13. Postscript optional 14. Mailing Instructions optional 9 Business Letters for Busy People 2 Letterhead Most business letters originating from a firm are written on the firm s letterhead. If you are writing a personal business letter or your firm does not use letterhead then you need to include your firm s address in the heading see Chapter 3 for the various formats . The standard dateline in the U.S. is month day year March 15 20XX . In Europe however the most widely used format is day month year 15 March 20XX . Date When you are using a heading instead of letterhead place the date on the first line and the address on the subsequent lines as follows September 9 20XX 359 Longview Road Mt. Vernon IL 65676 This should be the date the letter is written see Chapter 3 for placement in the various formats . Be sure to write out the month and to include both the date and year for adequate reference. File Number On occasion you may wish to include the file number of the project case or order that the letter refers to. The file number should be physically separated from the date by two spaces and from the part that follows Confidential or Inside Address by .
