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Similarly, records management requirements should be incorporated into the agency’s IT policies; for instance, if the agency has an e-mail policy, it should alert users that e-mails as well as other forms of electronic communication relating to agency business are public records and are subject to all public records access, duplication, retention, and legal discovery requirements. An example of how this can be done is shown in the Department of State’s internal e-mail policy in Appendix A. | part of the integrated global observation strategy 9th ARGO DATA MANAGEMENT MEETING Honolulu 29th - 31st October 2008 Version 0.2 14th November 2008 9th Argo Data Management Meeting Report 29th -31st October 2008 TABLE OF CONTENTS 1. Objectives of the meeting.3 2. Feedback from 9th AST meeting Dean Roemmich and H. Freeland .3 3. Status of Argo Program and link with Users.4 4. Real Time Data Management.6 5. Trajectory from Argo data.7 6. GDAC status .9 7. Format Issues.10 8. Delayed mode data management activities.12 9. Reference database progress.15 10. Feedback from ARC meeting.16 11. GADR activities.17 12. Other topics.17 13. ANNEX 1 Agenda.18 14. Annexe2 Attendant List.20 15. Annex3 ADMT8 Action List.21 16. Annex 4 ADMT9 Action List.26 17. Annex5 National Reports.30 Version 0.2 14th November 2008 2 9th Argo Data Management Meeting Report 29th -31st October 2008 1. Objectives of the meeting The 9th ADMT meeting was hosted by University of Hawaii Honolulu USA. The meeting was opened by Dr Pr Mark Merrifield from the Ocean Department and Director of the University of Hawaii Sea Level Center. He highlighted the fact that data management has become very important in this era of global observation. He showed how the University of Hawaii was using the Argo data for their applications and research activities The objectives that had been fixed for the meeting were the following Review the actions decided at the 8 th ADMT meeting to improve Real-Time data flow considering all aspects of the system from transmission from the float to arrival at GDAC and accessibility of data by users Review status of Delayed-Mode quality control and Progress to reduce backlog Review the metrics regarding Argo program to document future and if possible past growth and performance of - o the Argo array o the Argo data system performance indicators problem reporting o the uses being made of Argo RT and DM data user monitoring Feedback from the Regional Argo Data Centre meeting 36 persons from
