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Working with Folders Outlook stores all of your items in a single message store unless you added additional personal folder stores. | Team LiB Working with Folders Outlook stores all of your items in a single message store unless you added additional personal folder stores. To make it easier to manage your messages you can create additional folders to supplement the default ones created by Outlook. Using the Outlook 97-2002 PST format there is a limit of approximately 65 000 items and folders per folder whereas a Unicode format PST can contain an unlimited number of items and folders. Using some folders to file your messages helps improve message management but when you have too many folders and subfolders it s often harder to find your messages. How many is too many If you have so many that you can t remember some of their names or where you created them you probably need to consolidate your folders. You can move some of the folders to a new personal store and reduce the number of subfolders in subfolders. I like to limit my mailbox to about 20-30 mail folders one for each project I m involved in and several for general organizational use. I also try to avoid making subfolders more than two folders deep. It s too much work to expand a lot of subtrees when I m looking for a folder. Soon after a project ends I move the folders and messages into a personal store for archiving. I name the personal store after the project and store copies of Word documents or other files in the personal store along with all messages copies of contacts calendar events and journal entries. Task Create New Folders Outlook includes one folder of each Outlook item type when you create a mailbox PST. Although you can use just one folder for your mail most people like to add additional folders and create a filing system for their messages and other Outlook items. When you add a second PST Outlook includes just the Deleted Items folder and you need to add folders to it. Don t move items to the top level of a new PST add folders and create a file system. 1. Right-click on any folder and choose New Folder to add an additional
