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Using Quick Flags Because flagging every message that needed action with an identical red flag meant every message was flagged, many users adopted the unread method of mail management. | Team LiB Using Quick Flags Because flagging every message that needed action with an identical red flag meant every message was flagged many users adopted the unread method of mail management. All unread messages needed action and Outlook s feature of automatically marking mail viewed in the preview pane as read is disabled. Flags and reminders were reserved for only the most important messages. Quick Flags will change message management for many users. Flagging your messages with different-colored flags means that every message no longer has an identical flag. You can customize the mail list view and remove the flag field from your normal view and use Search Folders to view only the flagged messages. Using customized Search Folders you can see filtered views of all the messages in your mailbox. Quick Flags are cool. Click on the flag block in the message list and a flag is added to the message using the default flag color see Figure 9.1 . If you want to use a different color flag that s easy enough just right-click the block and choose a new flag color. Click once again to mark the flag as complete. Figure 9.1. Use Outlook s Quick Flags to mark messages for follow up. Quick Flags come in six colors red default color blue green orange yellow and purple. You can change the default color from red but the colors and labels aren t customizable. If you want to see the red flag labeled Important you must create a custom toolbar. See Create a Quick Flag Toolbar later in this hour to learn how. The Quick Flag block works only on messages. You can flag other Outlook items including notes using the colored flags displayed in the Flag Status column. Outlook s Original Flag Outlook s original red flag is still alive and well in Outlook 2003 and is used on items flagged using older versions of Outlook or when flagged messages are sent to you. Nonmessage items support the new flag colors but not the Quick Flag box. Customize the view on any folder to include the Flag Status .
