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Addressing Email After you create a message, you need to send it. Although it's easy to commit some email addresses to memory, you'll need an address book to store less frequently used addresses. | Team LiB Addressing Email After you create a message you need to send it. Although it s easy to commit some email addresses to memory you ll need an address book to store less frequently used addresses. After creating contacts that contain the addresses the Contacts folder must be enabled as an address book. Even though it s enabled by default when you create a new profile and a new PST you might need to configure it when you use an existing PST. If you use more than one Contacts folder you can enable those as address books too. Right-click on the Contacts folder in your message store and choose Properties select the Outlook Address Book tab and add a check to the box to Show This Folder As an E-mail Address Book. You can enter a friendly name for this folder when it s displayed as an address book the name of the folder in the message store won t change. After sending a message to an address the address is added to the resolver cache. The next time you send a message to the person you can type just a few letters of the address and select it from the AutoComplete list. When you have many addresses to remove or just want to reset the list delete the .NK2 file for your profile located at C Documents and Settings username Application Data Microsoft Outlook. Remove addresses that you no longer need or contain errors by using the arrow keys to move down the list select the bad address and then press Delete. Configure the AutoComplete settings using Tools Options Preferences E-mail Options Advanced E-mail Options. In the Advanced E-mail Options dialog enable the Suggest names While Completing To Cc Bcc Fields check box see Figure 5.12 . Figure 5.12. Configure addressing options using the Advanced Options dialog including using a comma to separate names in the address fields and automatically resolving names typed into the address fields. Using the Outlook Address Book The concept of the Outlook Address Book confuses many people. It s not a real address book but rather a
