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Formal Letter Writing How to Write Formal Letters Help with formal and business letter writing. A summary of writing rules including outlines for cover letters and letters of enquiry, and abbreviations used in letters. | F ormal Letter Writing How to Write Formal Letters Help with formal and business letter writing. A summary of writing rules including outlines for cover letters and letters of enquiry and abbreviations used in letters. Jump to Layout of a formal letter Formal letter writing rules Content of a formal letter Abbreviations used in letter writing Outline for a covering letter Outline for a letter of enquiry Layout of a Formal Letter The example letter below shows you a general layout for a formal letter. Pass your mouse over the different areas of it to find out more information JavaScript needs to be turned on in your browser . Rules for Writing Formal Letters in English In English there are a number of conventions that should be used when writing a formal or business letter. Furthermore you try to write as simply and as clearly as possible and not to make the letter longer than necessary. Remember not to use informal language like contractions. Addresses 1 Your Address The return address should be written in the top right-hand corner of the letter. 2 The Address of the person you are writing to The inside address should be written on the left starting below your address. Date Different people put the date on different sides of the page. You can write this on the right or the left on the line after the address you are writing to. Write the month as a word. Salutation or greeting 1 Dear Sir or Madam If you do not know the name of the person you are writing to use this. It is always advisable to try to find out a name. 2 Dear Mr Jenkins If you know the name use the title Mr Mrs Miss or Ms Dr etc. and the surname only. If you are writing to a woman and do not know if she uses Mrs or Miss you can use Ms which is for married and single women. Ending a letter 1 Yours Faithfully If you do not know the name of the person end the letter this way. 2 Yours Sincerely If you know the name of the person end the letter this way. 3 Your signature Sign your name then print it .
