TAILIEUCHUNG - UNIT 5. DATABASE MANAGEMENT SYSTEMS LESSON 2. USING A DATABASE FOR DOCUMENT RETRIEVALNOTE

We recommend that you take the lesson using the interactive courseware environment, and use the PDF version for printing the lesson and to use as a reference after you have completed the course. | Information Management Resource Kit Module on Management of Electronic Documents UNIT 5. DATABASE MANAGEMENT SYSTEMS LESSON 2. USING A DATABASE FOR DOCUMENT RETRIEVAL NOTE Please note that this PDF version does not have the interactive features offered through the IMARK courseware such as exercises with feedback pop-ups animations etc. We recommend that you take the lesson using the interactive courseware environment and use the PDF version for printing the lesson and to use as a reference after you have completed the course. FAO 2003 5. Database management systems - 2. Using a database for document retrieval - page 1 Objectives At the end of this lesson you will be able to understand the requirements for information delivery and comprehend the role of databases in information delivery. Introduction How will the users access electronic documents Staff in the Information Dissemination Division in the General Information and Public Affairs Department are considering the need for using a database to deliver their organization s information. Focusing on the delivery process they have to consider different aspects of their system. One important aspect which is not directly related to databases is that users should be allowed to access the documents quickly and easily. 5. Database management systems - 2. Using a database for document retrieval - page 2 Requirements for document delivery We can break requirements for document delivery into four main areas pdf requirement for retrieval of the document content requirements for browsing information search requirements and user related requirements. Requirements for document retrieval Regarding retrieval of document content users should be able to View information in the format it is supplied in Plain text HTML and XML formats with open standard graphics audio and video formats are the best ways to deliver information so that everyone can view it. Access information at the appropriate level of granularity You need to deliver

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