TAILIEUCHUNG - Lecture note Business system development - Lecture 5: Managing the information systems project
In this chapter we will talk about the process of managing an information systems project; we will also discuss the skills required to be an effective project manager; we will list project management activities during project initiation, planning, execution, and closedown. | Business System Development CSC581 Lecture 5: Managing the Information Systems Project Summary of the previous lecture In previous lecture, we learnt about: Outsourcing. Six different sources of software. Discussion on how to evaluate off-the-shelf software. We also talked about the reuse and its role in software development. Outlines We will talk about the process of managing an information systems project. We will also discuss the skills required to be an effective project manager. More precisely, we will list project management activities during project initiation, planning, execution, and closedown. Learning Objectives To understand and distinguish Importance of Project Management Project management may be the most important aspect of systems development. Effective PM helps ensure Meeting customer expectations Satisfying budget and time constraints PM skills are difficult and important to learn. Pine Valley Application Project Deciding on Systems Projects System Service Request (SSR) A standard form for requesting or proposing systems development work within an organization Feasibility study A study that determines whether a requested system makes economic and operational sense for an organization Managing the Information Systems Project Project A planned undertaking of related activities to reach an objective that has a beginning and an end Project management A controlled process of initiating, planning, executing, and closing down a project Project manager Systems analyst with management and leadership skills responsible for leading project initiation, planning, execution, and closedown Deliverable The end product of an SDLC phase Project Management Activities Phases of Project Management Process Phase 1: Initiation Phase 2: Planning Phase 3: Execution Phase 4: Closedown PM Phase 1: Project Initiation Assess size, scope and complexity, and establish procedures. Establish: Initiation team Relationship with customer Project initiation plan Management procedures Project management environment Project workbook PM Phase 2: Project Planning Define clear, discrete activities and the work needed to complete each activity Tasks Define project scope, alternatives, feasibility Divide project into tasks Estimate resource requirements Develop preliminary schedule Develop communication plan Determine standards and procedures Risk identification and assessment Create preliminary budget Develop a statement of work Set baseline project plan Planning Detail Some Components of Project Planning Statement of Work (SOW) “Contract” between the IS staff and the customer regarding deliverables and time estimates for a system development project The Baseline Project Plan (BPP) Contains estimates of scope, benefits, schedules, costs, risks, and resource requirements Preliminary Budget Cost-benefit analysis outlining planned expenses and revenues Work Breakdown Structure (WBS) Division of project into manageable and logically ordered tasks and subtasks Scheduling Diagrams Gantt chart: horizontal bars represent task durations Network diagram: boxes and links represent task dependencies Scheduling Diagrams Gantt Chart Scheduling Diagrams Network Diagram Preliminary Budget Summary of today’s lecture In this chapter you learned how to: Explain the process of managing an information systems project. Describe the skills required to be an effective project manager. List project management activities during project initiation and planning. The End
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