TAILIEUCHUNG - Curriculum English for Information Technology: Part 2

English for Information Technology is a topic-based course. To prepare students for their future job, the course is designed to introduce students to a full range of IT texts and to give students opportunities to practice their language skills in different IT contexts. The materials used in this book are arranged from general to more specialist content so that they can be understood by students easily. | LESSON 6 DATABASES AND SPREADSHEETS I. Warm up Read the following sentences and decide whether they are true T or false F . 1. A spreadsheet program displays information in the form of a table with a lot of columns and rows. 2. In a spreadsheet you can only enter numbers and formulas. 3. In a spreadsheet you cannot change the width of the columns. 4. Spreadsheet programs can produce visual representations in the form of pie charts. 5. Spreadsheets cannot be used as databases. II. Listening Spreadsheet Listen to Helena Davies an IT trainer explaining how to use mail merging to some employees. Number these steps in the order that you hear them. Activate the Mail Merge command Print Merge in some Programs . This combines the main document and the data document. Click print and the program generates a single letter for each record in the data document. Create the data document with a database program or with the right spreadsheet software. This document contains rows with names addresses and other information that will be merged with the standard letter. Create the main document with a word processor. Type the standard letter and insert the appropriate field names into it. III. Reading A. Try to answer these questions. 1. What is a spreadsheet What is it used for 2. What type of information can be keyed into a cell 3. What will happen if you change the value of a cell 4. What is a database 5. Which task can be performed by using a database Make a list of possible applications. 44 B. Here is part of an article about databases. First read all the way through and underline the basic features of a database. Basic features of a database program With a database you can store organize and retrieve a large collection of related information on computer. If you like it is the electronic equivalent of an indexed filing cabinet. Let us look at some features and applications. Information is entered on a database via fields. Each field holds a separate piece of information and the .

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