TAILIEUCHUNG - UNIT 5. DATABASE MANAGEMENT SYSTEMS LESSON 3. USING A DATABASE FOR DOCUMENT MANAGEMENTNOTE

Metadata associated with each document indicate its status in the process, and it changes as each task is completed: first draft, edited, final draft, translated, published. In this example the sequence of tasks is linear, even if the document edited must be revised by the Author before going to the next step. Workflow processes can be more complex; for example, they can include parallel flows, multiple feedback or control loops. | Information Management Resource Kit Module on Management of Electronic Documents UNIT 5. DATABASE MANAGEMENT SYSTEMS LESSON 3. USING A DATABASE FOR DOCUMENT MANAGEMENT NOTE Please note that this PDF version does not have the interactive features offered through the IMARK courseware such as exercises with feedback pop-ups animations etc. We recommend that you take the lesson using the interactive courseware environment and use the PDF version for printing the lesson and to use as a reference after you have completed the course. FAO 2003 5. Database management systems - 3. Using a database for document management - page 1 Objectives At the end of this lesson you will be able to understand the requirements for information management and comprehend the role of database in an information management system. Introduction How can we manage our electronic documents A meeting is in course in the headquarters of the Organization for Agricultural Policy to decide how to manage the electronic documents that will be published on the new website. Requirements for document management are not the same as those for document delivery but it is important to consider that there is a common need as well as final users also users of a document management system . authors editor publisher will need to access the documents quickly and easily. 5. Database management systems - 3. Using a database for document management - page 2 Requirements for document management Managing your documents implies two main areas of activities 1 managing the process of creating and revising documents workflow management and 2 managing the document content itself this means administrating different instances of each document resource administration and managing its content meaning semantics management . Let s analyse these activities in more detail. Requirements for document management A workflow is a sequence of tasks that need to be performed to complete a business process. In order to manage the workflow

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