TAILIEUCHUNG - Managing Folders

Managing Folders Even with the message management benefits offered by Quick Flags and Search Folders, you'll still use folders to organize your messages. | Team LiB Managing Folders Even with the message management benefits offered by Quick Flags and Search Folders you ll still use folders to organize your messages. You might end up using more folders because it s so easy to find your messages with Search Folders. The Unread mail folder is especially handy you can create rules to file your messages as they arrive and use a Search Folder to view them in one folder. The end result is your messages are neatly filed away and you don t have to browse your folders looking for new mail. Adding a New Folder Outlook includes just one folder for each item type when it creates a message store for a profile along with Outbox Sent Items Deleted Items and Drafts folders. Although there s nothing wrong with keeping all your mail in your Inbox folder most people create some folders for filing messages as they re finished reading them. A good filing system makes it easier to find the messages you need when you need them. Even with a bad filing system Outlook 2003 helps you find your messages. Don t use the Deleted Items folder as a filing folder. You don t file papers you need in a trashcan so why would you store email you want to keep in the Deleted Items folder Outlook 2003 supports more than 65 000 folders with 65 000 messages per folder why not use a few Before adding new folders plan your filing system. After you have a system in mind it s time to create some folders. 1. Select any folder in your message store. 2. Right-click and choose New Folder. 3. Type a name for the folder. 4. Select the type of Outlook item you re going to store in the folder from the Folder Contains drop-down list. 5. Select where to place the folder. You can place any folder type in any folder see Figure . Select Mailbox or Personal Folders to add a new folder at the same level as the default Outlook folders. Figure . Use the Create New Folder dialog to add more folders to Outlook. You can create new folders in any folder. For example you can .

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